Shared Research Space
Students who have research projects approved by Illinois State’s Institutional Review Board need to register the project with the PRC in order to reserve shared research space. Keys for a reserved room may be borrowed from the PRC only for the time needed to unlock or lock a door. The key must be promptly returned to the PRC. Students must leave a picture ID in the PRC while a key is in their possession. Students are responsible for making sure the door is locked when they leave the shared research space. Failure to return keys promptly may result in limiting or restricting privileges for reserving and utilizing shared research space.
Review the Key Usage Policy for reserving a room and obtaining a key at a time when the PRC is not open.
Faculty Research Labs
Faculty should provide the PRC Coordinator with a list of students who are authorized to check out a key to the faculty member’s research lab(s). A list of authorized students should be sent to the PRC Coordinator at the beginning of each semester.
If identified on the faculty access list, students may borrow the key for a faculty research lab only for the time needed to unlock or lock a door. The key must be promptly returned to the PRC. Students must leave a picture ID in the PRC while a key is in their possession. Students are responsible for making sure the door is locked when they leave the faculty research lab. Failure to return keys promptly may result in limiting or restricting access to the key for a faculty research lab.
Key Usage Policy
For the classrooms (19 and 48 DeGarmo Hall) and the shared research labs (8 and 12 DeGarmo Hall), researchers may reserve these rooms at times when the PRC is not open (i.e., keys may be checked out early). However the following policies apply:
- The person checking out the key early (within 24 hours of the reserved time slot) must leave their University ID for the duration of their possession of the key. Students must identify the faculty member and study identifier (e.g., the SONA security code). PRC staff need to record the faculty member’s name and the security code on either the key sign out log, or the room scheduling log.
- The key should be returned at the next available opportunity during PRC operating hours. At that time, the University ID will be returned. If the study is being conducted in the evening, or early in the morning prior to the PRC operating hours, checking out the key is allowable, but the University ID must also be kept overnight.
- The person with the key and the faculty member supervising the research project are responsible for ensuring that the room is locked after the research session is concluded.
- Currently there are multiple sets of keys for the classrooms and shared research settings. These key policies are in place for the “extra” keys. If it gets to a point where there is only one key to these rooms that has not been checked out, then the final keys (i.e. the last key to 19 and the last key to 48), may NOT be checked out in advance. These keys may only be checked out for immediate use.